Accompanying persons programme
The meeting secretariat will communicate with delegates regarding the possibilities and will liaise with the tour operators in this regard. Any excursions arranged on this basis will be for the account of the individuals.
Venue
Amanzingwe Bush Lodge is well equipped with conference, accommodation and restaurant facilities in a secure location. The location is approximately 80 minutes from Johannesburg International Airport with easy transfers between the airport and the meeting venue.
Delegates should ensure that their flight plan to Durban (for ECM-21) is via Johannesburg International Airport (JHB) and that there is a stop-over of 3-4 days at JHB.
Visas
Foreign visitors to South Africa must be in possession of a valid passport. Please check the South African regulations concerning visa requirements for your country when making travel arrangements. You can contact any South African Airways office or South Africa Diplomatic Mission. For further information on visa requirements, and for contact details of South African missions world-wide, please consult either of these websites: SA Info - Visas or SA Home Affairs - Visas. If there is no representation in a particular country, delegates may apply directly to:
Department of Home Affairs,
Subdirectorate: Visas,
PRIVATE BAG X114,
PRETORIA, 0001,
Republic of South Africa.
(Tel: +27 12 314-8911 Fax: +27 12 328-3908)
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Dress Code
August falls in the dry season of this part of South Africa. Temperatures normally are moderate during the days (about 18 - 25°C), but it can be cold at night. The dress code for this meeting and all functions will be informal.
Electricity
The electrical current is 220/230 volts AC. Hotels are equipped to accept appliances fitted with a 15 Amp 3 point round pin plug. Most bathrooms are equipped for electrical shavers with 5 Amp 2 pin plugs. Delegates are advised to bring their own adapter plugs.
Medical Insurance
It is important that visitors to South Africa take out comprehensive medical insurance. There is no national health coverage in South Africa and medical care is costly.
Insurance
The registration fees do not provide insurance for participants against personal accidents, sickness, theft or property damage. This applies to all events as well as travelling during the conference period, and participants are advised to obtain their own insurance before travelling to South Africa. The Conference and its organisers are not liable for loss, injury to person or property, however caused.
Language
The official language of the conference will be English. No translation services will be available.
Invitation Letters
The Organising Committee of the African Neutron Diffraction Meeting will be pleased to send a letter of invitation to any scientist upon request. It has to be stressed, though, that such an invitation is only to assist delegates in raising travel funds, or to obtain a visa, and is not a commitment on the part of the organisers to provide any financial support.
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